Preparing and Staffing Las Vegas Trade Show Exhibits

A trade show only lasts for a short time but there are a lot of things that can go wrong during those few days.

• What happens if important elements of key trade show displays haven’t been shipped to the right address?
• What if your Las Vegas trade show exhibits have been damaged during shipping?
• What if bad weather delays the arrival of key members of your trade show booths?

No matter how much time is spent planning your Las Vegas trade show exhibits before the exposition, things that are out of your control can go wrong at the last minute. Take steps to make sure that advance planning involves letting your team know what to do in case of an emergency.

That way panic doesn't set in and ruin the show experience for the business and attendees.

Keep the Trade Booth Staff Prepared for All Scenarios

Perhaps the most important step in planning for emergencies is appointing a qualified team leader. Then, make sure that the booth staff is trained in all areas so that they can cover for each other in case of illness or travel delays.

Opening a shipping problem at the venue can often uncover surprises. If your Las Vegas trade show exhibits don’t arrive or arrive damaged, have a staff member who has the responsibility of investigating trade show booth rental companies.

The selection may be limited and rush delivery high, but a person with the authority to make the arrangements could save your presentation. Promotional literature that is backed up in digital form can be rush-printed and delivered to the venue.

Find One Person to Handle Emergencies

Designate one person to coordinate with the staff of the convention center in case problems arise at the trade show. This person ensures that all of the information to resolve the problem is shared with all of the members of the booth staff. One person gets the info and the rest can continue their tasks in the most efficient way until problems are rectified.

Communicating all problems to all members of the trade show team is important when things go wrong. They each have an important role to play when solutions are needed. With complete information they will be able to implement the correction plan calmly. This will make your Las Vegas trade show exhibit run more smoothly.